Enter each part of your programme with its date, start and finish. The planner shows the full booking window, the time actually spent photographing, travel and breaks, and any long gaps. It handles events that cross midnight and suggests separate sessions when a continuous booking would mostly pay for waiting.
What this planner does
It turns your programme into a coverage plan you can share. You see the first start and last finish, which is the window a photographer must be available, and how much of it is active photography.
It also flags the things that commonly change a quotation: a finish after midnight, a programme across more than one day, overlapping activities in different rooms, and long idle gaps.
How to use it
- Add a block for each part of the day, including travel between venues.
- Set each block's priority. Blocks marked "not needed" are left out of the plan.
- Choose whether you prefer one continuous booking or separate sessions when gaps are long.
- Press the button and review the timeline, totals and notes.
Reading the result
The booking window is what a photographer is committed for. Active photography is usually shorter. If the difference is large, ask whether splitting the day into sessions makes sense for your event.
If two photography blocks overlap in different places, one person cannot cover both. Try the concurrent activity and crew planner to see the minimum crew question, and read our guide to run sheets and staffing.
A worked example
For example, a hypothetical wedding has a ceremony from 9am to 10:30am and a reception from 7pm to 12:30am. As one continuous booking, the window runs from 9am to 12:30am, with a long idle gap in the afternoon. As two blocks, the planner shows the active hours of each and lets you ask for separate sessions instead.
Assumptions and limits
The planner uses the times you enter and does not estimate travel durations for you. It does not know a photographer's minimum booking, overtime or travel terms; those belong in the written quotation. Your answers stay in your browser unless you choose to save them on this device.
Once your blocks look right, you can send the summary to us on WhatsApp and we will quote against those exact times, including how late finishes and travel are handled.
Quote these coverage blocksCommon questions
Why does the planner separate travel from photography time?
Travel between a ceremony venue and a reception hall is time the photographer is booked but not photographing. Showing it separately helps you see what a continuous booking includes and makes quotations easier to compare.
What happens if my reception ends after midnight?
Enter the end time as it is, for example 00:30. When the end is earlier than the start on the same date, the planner counts it into the next day, so the hours stay correct.
Does the result tell me how much the photography costs?
No. It gives you the hours and structure to quote against. Rates, overtime and travel terms come from the written quotation for your actual event.
Quote these coverage blocks
Once your blocks look right, you can send the summary to us on WhatsApp and we will quote against those exact times, including how late finishes and travel are handled.
What happens next: You send your event details on WhatsApp. Our team reads the brief, asks what is missing, then confirms in writing whether the date, venue and coverage can be booked, with a quotation. Opening WhatsApp does not send anything, and a message is not a booking until both sides confirm.
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