Our tools help with one decision each: what you need, how long to cover, how to compare quotations, which photographs matter, and how to share them. Choose by the decision you face. You can use them before an enquiry, and none of them replaces a written quotation for your event.
Choose by the decision
Working out what you need
- Photography needs selector suggests a starting point.
- Event photography brief builder turns plans into a one-page brief.
- Priority photograph list builder separates must-haves from extras.
Deciding how much coverage
- Coverage hours planner maps your programme to a window.
- Concurrent activity and crew planner helps when events overlap.
- Group photograph planner estimates time for family and team groups.
Comparing and budgeting
- Quotation comparison lines up offers on the same basis.
- Budget scenarios tests how choices change a total using your own figures.
- Outstation cost worksheet lists travel items to ask about.
What the tools can and cannot do
They organise your own information. They do not know our rates, and no tool produces a binding price. Where a tool uses numbers, they are yours, and the result shows your assumptions.
After the event
Other tools cover delivery acceptance, archiving, image use and review. The photo delivery acceptance checklist and post-event review worksheet are good places to start.
Tools and guides together
Each tool links to a guide that explains the reasoning. Browse the resource library if you want background first.
If a tool produces a brief you are happy with, send it through WhatsApp and we will respond with questions and a written proposal.
Send us your briefAll planning tools
40Photography needs selector
Answer five short questions about your event and see which photography option fits: full coverage, a portrait session, or guest phone photos with a little planning.
Event photography brief builder
Build a clear photography brief with your event, venue, timing, people, moments and outputs. Leave unknowns blank, edit freely, then copy, print or send it.
Coverage hours planner
Plan photography coverage by dated time blocks. See the booking window, active hours, gaps and late finishes, including receptions that run past midnight.
Concurrent activity and crew planner
Enter activities that run at the same time in different places and see where one photographer cannot be in two rooms. Get questions about crew and compromises.
Photography quotation comparison
Enter what each photography quotation states: hours, crew, editing, deadlines, rights and travel. See comparable scope, known totals and what is still missing.
Photography budget scenarios
Try different photography scopes against your own budget figures. Set priorities, switch extras on or off and see the trade-offs before you ask for a quotation.
Priority photograph list builder
Build a ranked list of the photographs that matter most at your event. Sort moments and people into must-have, useful and optional, with any restrictions noted.
Group photograph planner
Plan formal group photographs with an ordered list and a time estimate. Set the pace, add a helper and allow for older or less mobile guests.
Venue photography checklist
List what you know and what is still open about your venue: access, flash, movement, power, load-in and spaces. Share the resolved answers before we quote.
Outstation photography cost worksheet
List who pays for travel, accommodation, transfers and parking when a crew travels to your event, and total the charges you already know.
Outdoor alternative plan
Plan a covered or indoor alternative for outdoor photography blocks, decide who calls the change, and keep official MET Malaysia forecast links in one place.
Corporate photography deliverables planner
Match the images your company needs to the moments we cover: who uses them, for what, in which format, by when, and who approves.
Sponsor photography checklist
List each sponsor's agreed visibility, activations and reporting needs, then turn them into a photo checklist with a folder and caption plan.
Live-event rolling photo production planner
Plan how photographs are captured, transferred, selected and released while an event is still running, with roles, cutoffs and connectivity limits.
Photo sharing and privacy plan
Decide who may see event photographs, which may be published, which stay private, and who approves, so choices survive handover between people.
School event photography worksheet
Plan school-controlled event coverage: group labels, the school's permission process, coverage zones and who may receive photographs.
Sports coverage zone planner
List the zones and times of your sports event, set priorities and see which activities a planned crew covers and which are flagged as uncovered.
Event headshot capacity estimator
Estimate roughly how many people a headshot station can see in your session window, using your own session length, stations and breaks. Illustrative maths only.
Photo delivery acceptance checklist
Check delivered event photographs against what was agreed: formats, folders, selection, dates and privacy, and turn gaps into a short, factual query list.
Photo archive planner
Plan how to keep your event photographs: list existing copies, decide how long to keep them and where, and name who is responsible. Makes a simple checklist.
Photography procurement brief builder
Build a clear request for quotation for event photography: scope, deliverables, approvers, deadline and documents, so every proposal can be compared on the same terms.
Photographer portfolio review worksheet
Make structured notes when you review a photographer's work: consistency, fit with your event, working style and what evidence is still missing before you decide.
Photography style preference brief
Describe the photographs you prefer in plain words: posed or candid, colour, editing and how much direction. Get a short brief and questions for your photographer.
Photography responsibility planner
Assign who approves, who gathers family groups, who handles venue access, who decides changes and who publishes. Get a responsibility sheet and a day-contact card.
Guest photography communication builder
Draft a short message telling guests that photographs will be taken and how they may be shared. Edit the wording, review it with a checklist and confirm it with the host.
Post-event image use planner
Plan how you will use delivered event photographs: which images go where, what crops are needed, who approves each use and by when. Built from your actual files.
Photograph print size calculator
Enter a photograph's pixel size and the print size you want. See the crop needed, the pixels per inch and what that means for a print. Nothing is uploaded.
Event portrait appointment planner
Plan a portrait window at your event: set the available time, slot length and buffer, and see how many people or groups fit and in what order.
Photographer shortlist organiser
Keep track of the photographers you are considering. Record your own notes on their work, their answers and what is still unanswered, then compare by your criteria.
Photography scope change log
Record every change to your photography brief in one dated log. Keep requested, accepted and unresolved changes apart so everyone knows what was agreed.
Portrait format and crop brief
Work out the portrait shapes and sizes you need before the event: where each picture will appear, orientation, background and crop, plus the questions still open.
Event photograph caption worksheet
Prepare accurate captions for event photographs. Record verified names, roles, the action shown, date and credit, and see which captions still lack an approval.
Post-event delivery and approval calendar
Turn your capture date, delivery deadline and approval rounds into a dated calendar of delivery, review, revision and sign-off steps, with open dependencies flagged.
Photography brief handover tracker
Record which version of your photography brief went to whom, who has reported receiving it, and which instructions are still open before event day.
Multi-event photography commission organiser
Organise a series or multi-city photography request: one master brief for shared standards, separate briefs for each event, and a list of open dependencies.
Image-use and approval register
Keep a clear record of which event photographs are approved, pending or restricted, who may use them, for what purpose and under which agreed limits.
Photography cost allocation worksheet
Split an agreed photography cost across events, departments or sponsors, include shared expenses, and see any unallocated balance before you request approval.
Venue-access change and recheck tracker
Compare what you checked about a venue earlier with what has changed since, and see which photography brief items need fresh confirmation from the venue.
Personal photography preference note
Write a short private note about how you would like to take part in event photography, then review it, copy it or clear it. Nothing is stored or sent.
Post-event photography review worksheet
Review what your event photography delivered against your goals, record gaps and feedback, and turn the lessons into a clearer brief for your next event.
Common questions
Do I need to use the tools before enquiring?
No. They help if you want to prepare, but a short message with date and venue is enough to start.
Are the results quotations?
No. Tools help you think and compare. Your quotation is written for your event and confirms scope, crew and deliverables.
Do tools save my information?
Check each tool page for how it handles your input. Do not enter anything you would not want to share, and see our privacy notice.
Which tool should I start with?
The needs selector, then the brief builder. They give you a clear starting point.
Send us your brief
If a tool produces a brief you are happy with, send it through WhatsApp and we will respond with questions and a written proposal.
What happens next: You send your event details on WhatsApp. Our team reads the brief, asks what is missing, then confirms in writing whether the date, venue and coverage can be booked, with a quotation. Opening WhatsApp does not send anything, and a message is not a booking until both sides confirm.
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