Enter the rates or costs you have been given, or your own working figures, then set your priorities and optional extras. The tool builds scenarios you can edit, such as fewer hours with more editing, or longer coverage with fewer extras, and shows the trade-off in each. It does not supply any rates of its own.
What this tool does
It helps you see what a budget buys by comparing a few versions of the same job. You enter figures you have been given or working numbers of your own, rank what matters most, and switch optional items on or off. Each scenario shows what is included, what is dropped and what you would need to confirm.
The tool contains no built-in rates. If you have no figures yet, enter placeholders and mark them as estimates, or start by asking for a quotation.
How to use it
- Add the cost items you know, such as coverage by the hour, editing or travel, with the figure beside each.
- Rank your priorities: must have, nice to have, can drop.
- Add optional extras and mark whether each is included.
- Create two or three scenarios, for example shorter coverage with all key moments, or longer coverage with fewer extras.
- Press the button and compare.
Reading the result
Each scenario lists its total from the figures you entered and a plain statement of what it gives up. Look at the gap between the scenarios, not only the totals.
Some limits come from the supplier, not from you. A minimum booking, for instance, can change what a small event can do, as our guide on when a minimum booking changes a small event's options explains. If a limited budget forces choices, see prioritising photography on a limited budget. If you are weighing a second photographer, read budgeting for an additional event photographer.
What to do next
Check your hours with the coverage hours planner. If you already hold several quotations, line them up with the quotation comparison tool. Our pricing and scope page explains how we describe what a quotation covers.
Assumptions and limits
The tool adds the numbers you enter and nothing else. It does not apply tax, convert currency or estimate travel unless you enter those amounts. A scenario is a planning aid, not an offer. The written quotation for your event states the real terms. Your answers stay in your browser unless you choose to save them on this device.
Choose the scenario that suits you best and send it to us. We will reply with a written quotation that states what each item includes.
Quote our preferred scenarioCommon questions
Does the tool know what photography costs in Malaysia?
No. It uses only the figures you enter. We do not publish rates on this tool, because the right figure depends on your event. Costs come from the written quotation.
Should I include tax and travel?
Only if they apply to your event. Enter them when a quotation states them, and leave them out otherwise. Do not add a guessed amount.
What counts as an optional extra?
Anything beyond core coverage that you could add or remove, such as extra editing, prints, an additional photographer or faster delivery. Ask us whether a given extra can be included for your date.
Can I save more than one scenario?
Yes. You can keep a few scenarios side by side on the same device and compare them before deciding.
Quote our preferred scenario
Choose the scenario that suits you best and send it to us. We will reply with a written quotation that states what each item includes.
What happens next: You send your event details on WhatsApp. Our team reads the brief, asks what is missing, then confirms in writing whether the date, venue and coverage can be booked, with a quotation. Opening WhatsApp does not send anything, and a message is not a booking until both sides confirm.
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