Enter your venue or course zones, the activity times, any access rules and what each activity is worth to you. The planner sorts the zones by priority, shows where activities overlap and flags those a planned crew would not cover. It is a scoping sheet, not a safety plan.
What this planner does
It turns a list of zones and activities into a coverage allocation worksheet. A zone might be a court, a pitch, a finish line, a podium or a spectator area. For each zone you enter the activity, its time, any access rules and how important it is to you.
The result is a table of activities in time order, the zone each belongs to, and a flag for anything that overlaps with something you ranked higher.
How to use it
- List each zone and give it a short label.
- Add the activities in each zone with start and end times.
- Record access rules, such as accreditation or restricted viewing areas.
- Rank the activities: must have, good to have or optional.
- Enter how many photographers you are planning for, as a starting assumption.
- Add who needs the images and how quickly.
- Run the planner and read the flags.
Reading the result
An uncovered flag means two things at the same time need a person and the crew entered cannot be in both. It is not a judgement on anyone. Your choices are to rank one above the other, to plan an additional photographer, or to accept that one activity gets lighter coverage. Our guide to what an additional event photographer changes explains the trade-off.
For tournaments, our pages on photographing every team in a large tournament and a club's team commission versus whole-tournament coverage show how scope decisions work in practice.
What to do next
Check the plan against your overall hours with the coverage hours planner, and use the concurrent activity and crew planner if several activities truly run in parallel. Then send the worksheet to us for a written reply.
Assumptions and limits
The planner never advises on positions, routes or conduct near competitors, and it cannot see your venue. Official access and the organiser's rules always decide where a photographer may work. Your entries stay in your browser unless you choose to send them.
Send us the worksheet with your zones and access rules, and we will check it against the official access arrangements and confirm in writing what coverage is realistic.
Scope our sports coverage with the teamCommon questions
Does the planner tell the photographer where to stand?
No. Positions, safety and access are decided by the organisers and officials at the event. The planner only helps you describe what matters and when, so the quotation can reflect it.
What counts as an uncovered activity?
Any activity that overlaps with a higher-priority one in a different zone, with the crew size you entered. The flag is a prompt to rank, add crew or accept lighter coverage.
Do I need official access before using it?
No, but the final plan depends on it. Many venues and competitions restrict who may work near the action. Ask the organiser early and add the rules to the worksheet.
Can I plan distribution needs here?
Yes. Note who needs images, such as sponsors, clubs or media, and how quickly. The worksheet carries this into the brief.
Scope our sports coverage with the team
Send us the worksheet with your zones and access rules, and we will check it against the official access arrangements and confirm in writing what coverage is realistic.
What happens next: You send your event details on WhatsApp. Our team reads the brief, asks what is missing, then confirms in writing whether the date, venue and coverage can be booked, with a quotation. Opening WhatsApp does not send anything, and a message is not a booking until both sides confirm.
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