Enter the audiences for the photographs, which uses are private or public, any restrictions, the person who approves, and how long you want images kept. The planner gives you a checklist for gallery access and publication choices. It is a planning aid and does not make a legal ruling on consent.
What this plan does
It records, in one place, who may see which photographs and in what way. That includes private gallery access, sharing with named people, and publication on websites or social media.
The point is continuity. When a photographer, an editor and a client team all touch the same images, the plan keeps the same choices in front of each of them.
How to use it
- List the audiences: family, staff, guests, media, the public.
- For each, mark the images or uses that are private or public.
- Add restrictions, such as people who should not be published.
- Name the approval owner and a backup.
- Set your retention preference and read the checklist.
Reading the result
The checklist tells you what to confirm with us and with anyone else who handles the images. If a gallery link may be forwarded, read about private gallery access and onward sharing. Our guide to permission to photograph and permission to publish explains why the two are separate.
Our own approach is described on the page for photography privacy and publication choices. For wider background, see event photography privacy, permission and image use.
Assumptions and limits
This is not a legal ruling on consent, and it does not replace advice for your situation. Approval must survive handover, so share the plan with each person who edits or publishes.
If someone later asks for removal, what to clarify in advance helps you plan for it. Use the image-use and approval register to record decisions made after delivery. Your entries stay in your browser unless you save them on this device.
Checklist
- List who needs to see the photographs.
- Mark which uses are private and which are public.
- Write down any people or moments to exclude.
- Name the approver and a backup.
- Decide how long images should be kept.
- Agree who passes the plan to each editor or agency.
- Check what the quotation says about gallery access.
Send us the plan so we can set up private or public delivery to match it, and tell you what we need to confirm before photographs are shared.
Request suitable delivery accessCommon questions
Is this a legal consent form?
No. It records your preferences and decisions so they are clear. Whether consent is needed, and in what form, depends on the event and the people involved. For privacy law questions, seek proper advice or check official guidance.
What does handover mean here?
Photographs often pass between the photographer, an editor, an agency and your team. If restrictions live only in one person's memory, they can be lost. Writing them in the plan lets each person see them.
Can some photographs be private and others public?
Yes. Plan separate access for each group, for example a private gallery for family and a public selection for a website. Ask how this will be arranged in delivery.
How do I handle someone who asks not to be shown?
Note the request with the approver's name, and ask that it be passed to everyone who handles images. Our team can discuss how this is handled during coverage and editing.
Request suitable delivery access
Send us the plan so we can set up private or public delivery to match it, and tell you what we need to confirm before photographs are shared.
What happens next: You send your event details on WhatsApp. Our team reads the brief, asks what is missing, then confirms in writing whether the date, venue and coverage can be booked, with a quotation. Opening WhatsApp does not send anything, and a message is not a booking until both sides confirm.
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