Internal strategy or results presentations on screen

A strategy or results presentation carries the company's thinking on a few slides. Employees may see the figures for the first time, or only some of them may see certain slides. A photograph is a copy that can be read, saved and passed on. That is why screens deserve a plan.

This page is part of our guide to workplace communication and learning-event photography.

Why do screens matter?

A speaker standing in front of a slide is the most natural photograph at a presentation. It is also the most likely to include something that was not meant to circulate: a revenue figure, a headcount, a project name, a customer or a date. Modern cameras capture enough detail to make small text legible, even from some distance.

The risk is not that the photographer will leak information, but that an approved image sent to a wider group will contain more than anyone noticed. A review step catches this.

Mark the sections

Ask the presenter or the office to mark each section of the presentation.

Marking	Meaning	Framing
Screen visible	Slide content is cleared for the audience of the images	Normal framing
Speaker only	Speaker may be photographed, screen not readable	Angle or distance hides content
None	No photographs of this section	Crew lowers cameras

This simple scheme can fit on one page. Share it with the photographer and the person who gives approvals, not with everyone.

Who reviews the images?

Choose a reviewer who understands the content, such as the head of strategy, finance or communications. The reviewer checks images that include a screen or a person in front of a screen, and removes or crops any that expose restricted material.

Make the review step part of the delivery plan. Our image-use and approval register helps record who approved which image for which audience. Related rules on screens appear in our guide to photography around projected slides and confidential screens.

An example scenario

For example, a company's chief financial officer presents half-year results to 200 managers, followed by a strategy update from the chief executive. The results slides are for managers only. The strategy slides contain plans that have not been shared with the board.

The brief marks the results section as speaker only and the strategy section as none. The photographer photographs the opening, the audience from the back, and the speaker during results from an angle that hides the screen. During the strategy section, the crew stays out of the room. The finance director reviews the gallery and approves a small set for the managers' newsletter.

What about screen types?

LED walls, large projectors and monitors all behave differently in photographs. An LED wall can show flicker or bands, which affects image quality, and a projector may look dim next to a bright speaker. Our guide to stage lighting, LED screens and mixed light explains the technical side. Remote speakers on screens raise their own questions, covered in remote presenters on meeting-room screens.

Town halls and strategy sessions

A presentation is often part of a larger event. In a town hall, the same principles apply, with a larger audience. In a leadership offsite, screens may be off limits altogether.

What about printed or shared handouts?

Handouts and pre-reads can be as sensitive as slides. A photograph of a table covered with printed results can reveal as much as a screen. Decide whether handouts are collected, turned face down or kept off tables during photography, and tell the crew so they frame accordingly.

Cost and planning

The presentation may be short, but the arrangements take planning. A crew may need to be present for the full event, even if the screen sections are not photographed. See event photography prices for factors.

Tell us the outline, the marking, the reviewer and the delivery destination. We confirm the plan and the conditions in writing, and the crew follows them on the day.